Benefits of Using Competency Management Software to Support Your Compliance Needs

Maintaining compliance in the construction industry is a challenge.  There are extensive regulations that must be followed, it’s the law.  In addition to contractual agreements between the owner and contractors, there are building codes, insurance, and bonding requirements, credit and background checks, payroll, lien requirements, and safety regulations that all must be addressed.   There are tough penalties that follow for those that do not comply.

Construction companies are obligated to comply with OSHA regulations through regular surprise inspections where citations for serious violations can result in fines, lawsuits, and potentially even closure of the business. OSHA violations are publicly available which can be detrimental to a company’s brand image and reputation. According to OSHA, “Construction is a high hazard industry that comprises a wide range of activities involving construction, alteration, and/or repair.” OSHA identifies specific industries as high-hazard which are then targeted for inspection with greater frequency. The possibility of frequent, surprise inspections amplifies how important it is for construction companies to build OSHA compliance directly into their safety programs along with a plan and commitment to ongoing management. Let’s take a closer look at how compliance can be managed in the construction industry.

How can a competency management software program help?

Despite the burden it carries, compliance has its benefits.  It leads to better efficiency, improved health and safety records, cost savings, enhanced brand reputation, and overall performance and competitiveness.  This is a must in a heavily-regulated industry like construction.

As construction demands grow, and projects become larger and more complex, the management of day-to-day work grows more complicated as well.  Luckily, leading-edge technology and software make it possible to streamline the workload, making it easier to store, track, and analyze data.  One of the most important elements in maintaining a successful construction project is having a compliance management practice in place.

A key part of ensuring compliance is the documentation.  A software management program keeps digital copies in a central location for easy access and tracking.  A simple, automated workflow can then be established allowing the collection and tracking of compliance documents to be streamlined.  Should an OSHA inspection bring about a concern over safety regulations, compliance managers would have the answers at their fingertips in just seconds!

When dealing with compliance, it is crucial to have easy access to information and make data visible throughout the organization.  Everyone has the real-time information that they need.

How can I be sure my construction company will pass an OSHA safety inspection?

During a safety audit, a representative will come to a job site searching for potential safety hazards and standards violations. The inspector will be reviewing specific documentation like on-site illness and injury records as well as supporting documentation such as first aid logs, worker’s compensation claims documents, and medical records. They will also ask for required safety documentation, emergency procedures, hazard analysis, and safety training records.

All of these documents can be stored and accessed through a competency management software program.  It makes proof that job site employees have viewed and read the records available. This is important because the inspector may conduct interviews with employees to see if they know what the emergency procedures and best practices are.

Training employees is crucial to their safety as well as protecting the business. Companies should train everyone to set up and use the equipment safely. It is important that employers take the time to train workers in recognizing hazards on the job.

Keeping compliance documents and data up to date is critical during a construction project. This ensures that everyone on the project team is in tune with compliance issues and appropriate incident response procedures at all times.

CABEM’s Competency Manager can help! 

Construction companies are obligated to comply with OSHA regulations or are forced to face fines, lawsuits, and potentially even closure of the business.  The Competency Manager stores files for easy retrieval to present to regulators during a safety audit or facility audit.  It will reduce the risk of a company being out of compliance with regulators. Thus, avoiding fines or punishments.

Regulators such as OSHA have been known to levy harsh punishments to companies failing to comply with their standards. Knowledge learned from rigid training and safety practices taught via the Competency Manager can protect employees from being in dangerous situations that may result in serious injury or death. Job site safety managers will also be trained with our product, giving them a concrete understanding of what is and isn’t considered safe according to regulators.

We are a custom software company that provides sophisticated products, solutions, and technology services to a discerning client base. With expertise in custom development and cybersecurity, we provide solutions to a variety of markets including healthcare, government, manufacturing, financial, environmental, and construction.

Contact us today to learn how our competency management software, Competency Manager, can help you reduce liability, achieve regulatory compliance, and maintain safety regulations. If you would like to learn more, please visit our website and schedule a call today.